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1. Positive Impacts On Incentive Travel Program Design

2. Incentive Travel Budgets Are Trending Up

3. International Programs On The Rebound 

4. Planners Invest In More Robust Experiences

5. "Self-Defining Experiences”

6. An App For Everything

7. Wellness

8. Disruption As A Constant State

9. CEO’s Need to Attract and Retain Talent

10. Answering “Engaged In What?”

Retaining top performers and preparing them to take over the reigns in the next decade is a clear need.  Incentive travel and motivational meetings that inspire and connect with these future leaders will be crucial.  The IRF has identified ten central trends that will help you to better understand what’s in store for the future.  Changes include growth in international destinations, self-defining experiences, and new tools and strategies that include stronger partnerships and mobile tools.

 

1. Positive Impacts On Incentive Travel Program Design

Although the Incentive Travel industry was hit hard by the recession in 2009, current indicators show a thriving $22.5 B industry1 primed to grow.  IRF Pulse Surveys show that, unlike the beginning of 2009 where 86% of respondents found the economy to have a decidedly negative impact on Incentive Travel programs, in the fall of 2014, only 15% felt this way.


Overall Positive Recovery Results 

Alternatively, a full 67% found the economy to have a positive impact on Incentive Travel, with only 19% neutral. As shown in Figure 1 above, the regression line for positivity has trended upward since 2012 and now has tapered off to a solid positive flatline. Barring unanticipated economic calamities, the IRF expects this trend to continue into the foreseeable future.  It’s important to note that different industry stakeholders share this positive view in varying degrees. According to the most recent Pulse Survey, suppliers tend to be more positive than third party incentive houses that are, in turn, more positive than corporate end users. 

This is most likely driven by the higher diversification present as one moves further from a single organization’s program operations. 2

Aside from the economy, there are a number of factors that influence the design of incentive travel programs. For example, note Figure 2 below. 

As shown in Figure 2 below, planners are increasingly asked to strike a balance between budget, corporate culture, public perception and a number of competing inputs in the design of their programs.

Rebounding the Recession: 10 Trends Paint A Picture of The Future of Incentive Travel 2015

The IRF has tracked a number of these influences since the start of the recession. Consistently, our findings reveal that the most important drivers are the company’s financial forecast and public perceptions, competitor reactions and internal perceptions in that order. 3

2. Incentive Travel Budgets Are Trending Up

As early as 2008, IRF Pulse Surveys showed increasingly high numbers of planners who were cutting their budgets. By the height of the recession in late 2009, Pulse Surveys showed over 80% of planners were decreasing their incentive travel budgets either moderately or significantly, with virtually zero growth from any side of the market. 

Signs of Recovery 

In late 2010, the first signs of recovery were revealed as more planners began to increase budgets rather than decrease them (44% vs. 24% respectively) – a trend the IRF characterized as ‘cautious optimism’ in reference to the market. 

Although the numbers showed a return to growth, the prevailing view back then was that these initial market indicators might decline again if the recovery did not proceed swiftly. This came to fruition in 2011 when once again the market righted itself with 24% of planners increasing their budgets compared to 25% who were reducing them. 

Rebounding the Recession: 10 Trends Paint A Picture of The Future of Incentive Travel 2015

Note Figure 3 above.  Since 2011, budgets have increased precipitously, with 2014 showing the strongest growth to date. In fact, almost 50% of planners in the fall of 2014 said they would increase their budgets with only a little over 10% saying they will decrease them.

Increasing Per Person Spend 

Per person spend is also up, with an estimated average of $3,440 – up significantly from additional industry studies conducted last year. 4

Even more positive is that more than a quarter of respondents said their budgets would exceed$4,000 per person. While almost 75% of respondents from third-party incentive houses noted that their budgets would be between $2,000 and $4,000 per person, only 55% of corporate buyers put their budgets in the $2,000 to $4,000 per person range. 

More corporate buyers (30%) than incentive houses (23%) noted that their budgets would exceed $4,000 per person heading into 2015.

3. International Programs On The Rebound 

At the height of the recession, IRF research saw as many as 45% of travel planners moving their programs from international to domestic locations. Long haul and exotic locations became more rare, as fewer than 10% of travel planners shifted from domestic programs to those abroad. 

This trend changed in the spring of 2014, with IRF research showing (for the first time since the start of the recession) more planners taking their programs international than bringing them back domestically. 

As shown in Figure 4 below, the trend has now shifted in the opposite direction with 15% of planners moving their programs to international destinations, and only 10% shifting to domestic locales. 


What Are The Primary Destinations? 

Not surprisingly, the Caribbean and North America lead the pack with 47% of planners taking programs to the Caribbean and 43% to North America. 

Corporate planners are more likely than incentive houses to keep their incentive travel in North America (52% vs. 38% respectively) while the opposite is true for the Caribbean. 

Europe comes as a popular third option with over a third of planners choosing it for incentive travel. Third parties seem to be driving the push back to 

Europe with over half of incentive houses using Europe compared to only a quarter of corporate end users doing so. 

Although the U.S. will always remain a popular destination for Incentive Travel, the trend lines firmly support a growing international market. In the second tier, between 10 and 20% of planners overall said they would be using Central America, South America or Asia. With the given turmoil and 

recent outbreaks in Africa and the Middle East, less than 10% of planners overall said they would be using Africa or the Middle East (8% and 2% 

respectively). 

Interestingly, although only 2% of Corporate Planners said their incentive travel programs would go to Africa, 14% of Incentive House respondents 

were heading programs there. 

(Note: This survey was conducted before the recent Ebola outbreak and stringent changes to requirements of passengers traveling from Africa.)

4. Planners Invest In More Robust Experiences

Changing Strategies 

The strategies incentive planners used to accommodate recessionary constraints vacillated significantly in 2009 and 2010, causing a great deal of volatility in the market. 

From shifting lead times, to changes in property types, to transfers from land to sea options, Incentive Travel Planners consistently looked for new ways to meet the motivational needs of their groups within budget.

Not surprisingly, cutting the size and duration of their programs was a key tactic. As late as the spring of 2010, IRF research showed more than half of planners were still cutting either the number of nights for their programs or the number of requested rooms. 

Volatility in the size and duration of cuts peaked again in the spring of 2012, but has taken a sharp decline since that time. 

As shown in Figure 5, the fall of 2014 showed less than 10% of planners saying they would be reducing the number of nights or rooms for their programs heading into 2015. While this is positive news, it is balanced by the realization that a concurrent number of planners are not increasing the size of their programs. 

In the latest IRF Pulse Survey:

• Fewer than 10% of planners are increasing the number of days for their programs;

• A little over 13% of third parties will be increasing the size of their programs;

• Only 8% of corporate planners plan to increase them. 

Investments 

If planners are increasing their budgets, where are these investments going? Early indicators show that planners are investing in more robust experiences for their programs:

• 20% of third party planners said they will be moving some of their programs to “all inclusive” experiences;

• More than 15% of corporate planners said they would be increasing their on-site inclusions. 

Investments in non-food aspects of the program (room gifts, excursions, baggage costs, etc.) is the only area in which The IRF has seen consistent increases in investments since 2010. This push strongly reflects the wider market move to an ‘experience economy.’ 

This is good news for DMC’s, spas, and other aspects of the market, however negotiations will be more difficult given that certain such experiences are not always part of a venue’s revenue stream.

5. “Self-Defining Experiences”

Whether it’s taking the five senses and applying them to meeting design or appealing to multiple generations in a single event space, today’s planners are keenly aware that incentive travel experiences go much deeper than excursions and entertaining speakers. 

A recent Wharton study6 showed that the experiences individuals find meaningful and motivational are a direct reflection of age and how much time we as individuals perceive we have left. 

For people under 35, self-defining experiences will be focused on the unusual, unattainable or exciting (e.g. Las Vegas’ Suspended Dining experience 300 feet in the air.) For people over 45, these experiences will center on the familiar or ordinary experiences where close connections are readily available – such as dining with old friends in a quiet venue. Mixing the needs of both of these groups will be an on-going challenge future planners will need to accommodate. 

Multiple Venue Options 

The end result is somewhat clear: most planners will be looking for venues and lodging that offer multiple options. Whether it’s balancing the needs of the spa crowd with the club crowd or creating intimate dinners with an option for exuberant behind-the-scenes meet and greets with the chef, planners will be challenged to create places and spaces that create self-defining experiences for multiple demographics. 

6. An App For Everything

Proliferation of Mobile Devices 

Soon there will be more mobile devices on the planet than people.  What has stoked a reinvention in ways to communicate and connect has also lit the fire for consumers to demand actionable usable information at every turn, especially when traveling. The modern travel experience could very well be described as “an App for Everything.” 

On the positive front, the stark rise in event-specific mobile devices has helped planners reduce paper programs and provide needed data on-demand through apps that address only the details of the current event at hand. 

On the negative side, increased proliferation of travel apps -- for air, hotel, or car reservations; and then social connections at the venue -- has driven the attendee to take more and more control of their experience -- with or without the help of planners. 

Hotel WIFI Capacity 

IRF research has also shown that the sharp rise in devices per attendee continues to push the limits of WiFi capabilities within hotels.7

For that reason, meeting planners should explore the use of mobile devices for:

• Real time feedback on attendees’ experiences;

• Ways to gamify the experience;

• Connecting event apps to social media 

Hotels will be less pressured to find in-room entertainment for guests, and instead, be more pressed to increase bandwidth to meet the needs of those using personal mobile devices to obtain entertainment of their own choosing.

7. Wellness

SRI estimates that wellness tourism accounts for roughly 14% of global tourism and roughly $440 billion in expenditures.8 Especially in the U.S., where an aging Baby Boomer population (and health-conscious Millennial population) continue to drive multiple health related trends, wellness has started to shift from a “market differentiator” to “table stakes” in most properties. 

Beyond The Commonplace

Where as in-room yoga, healthy menus, readily-available spa water, and a nice gym sufficed for “wellness” a few years ago, these offerings are now considered commonplace and expected by most planners and travelers. 

While recent IRF Research has shown 30% of planners put a focus on wellness, qualitative research shows that many planners have come to expect  wellness options as a basic part of their meeting options -- whether they choose them or not. 

Differentiation in the wellness market requires more significant investments into alternative spa treatments, exotic menus, and unexpected treatments. 

As an example, MGM StayWell rooms were created in combination with Deepak Chopra and the Mayo Clinic; they highlight over 20 amenities including Vitamin C infused showers, aromatherapy, and Dawn Simulation. 

8. Disruption As A Constant State

According to the New England Journal of Medicine, the incidence of natural disasters worldwide has steadily increased, primarily since the 1970's.Coupled with the current rise in social, political, and economic crises in the world (including the U.S.) a strong case can be made that disruption is the new normal.

Hurricanes, volcanoes, diseases such as Ebola, terrorists, unpredictable currencies, political fluctuations -- today’s environment poses risks greater than ever before. This would be an issue for many businesses, but is exacerbated by the interconnected and multi-faceted nature of meetings and incentive travel. This on-going geological-societal-economic disruption will lead to disruptive industry advancements as well. 

Finding new and creative ways to mitigate these risks will be a key differentiator for incentive travel owners in the future, leading to new tools, processes and partnership dynamics. 

At the supplier level, airlines are adjusting to the new rash of extreme weather through technological advancements such as planes that can land in “Zero Zero” conditions (zero ceiling and zero visibility) and global airspace shifts from volatile ground radar based air traffic management to the more stable satellite based air traffic management. 10

Current IRF research has shown the growing strength of DMC partnerships as well. DMC’s function as key allies on the ground when weather or political disruption hits. 11 

Likewise, the role of procurement is changing to deliver not only on cost/value metrics, but risk mitigation as well. 12 

As the need for disaster planning extends beyond backed up servers and redundant data to broad-based understanding and experience in managing potential issues, the IRF expects to see outsourcing and partnerships take on new meaning.

9.  CEO's Need to Attract and Retain Talent

We don’t often have a chance to sit with the CEO’s of our respective companies or clients. But when we look for potential business drivers of incentive travel, we must stay focused on Senior Management’s concerns in the near future.  Short of reviewing a company’s annual reports, surveys of CEO’s serve as the best proxy for uncovering leading indicators of what may (or may not) drive their market investments. To that end, the Pricewaterhouse-Cooper’s CEO study in early 2014 noted that the mindset in the C-Suite has shifted from “recessionary” to a focus on “innovation and growth.”

Talent Investments Becoming The Focus 

Interestingly, the foremost investment focus for most CEO’s is not marketing or R&D – it’s talent.  81% of CEO’s said they were concentrated on talent, a position rivaled only by technology investments. In fact, 90% of the CEO’s said they were hanging their strategies for attracting and retaining talent.  Unlike technology however, 61% of CEO’s had not taken the first step to change their current approach. Unfortunately, only 34% feel that HR is prepared to help them.13   As incentives and recognition programs have a long-established history of augmenting the employee value proposition of an organization and providing employee retention benefits to sponsoring companies the executive focus on new talent strategies coupled with their open lack of faith in current HR partnerships will be a strong opportunity for incentives and recognition program providers to provide value at the highest organizational level.

Changing Demographics 

The impetus of this focus will not be short lived either. Since the dawn of industrialization, the U.S. population pyramid had been decidedly triangular, with each generation outstripping the previous generation in size. As shown below, the triangular shape of yesteryear (Figure 7) has given way to an  hourglass (Figure 8) where the Baby Boomer population of 74M now far surpasses the dwarfed Generation X of 44M and is on par with the Millennials that are 83M14 strong. 

A Different Way Of Thinking 

As many outlets attest, Millennials think much differently about work and consumerism than do preceding generations. For example, most Millennials will gladly give up pay for a flexible work schedule. 15 It’s a significance already seen. Millennials, who generationally control the largest percentage of discretionary spend (21%) 16 are the impetus behind commercials where daddies do the laundry and women bail hay and sip whisky. 

Next Eligible Working Population Smaller 

Apart of the strength of Millennials, CEO’s are also now confronted for the first time with a smaller generation coming behind retiring senior leaders. On the sheer size difference alone between Generation X and Baby Boomers, the working population is set to shrink by 30%. Leaders must now not only attract and retain high performing Gen X’ers, they must also entice Baby Boomers to stay longer and ‘train up’ Millennials to fill the gaps.  The growing number of highly skilled jobs in the U.S. economy only exacerbates these issues. This issue can already be seen in the labor data. 

  In August of 2014, 4.4M individuals separated from their jobs, and 4.6M individuals switched jobs – all at a time when 4.8M jobs went unfilled.17

Given the need to attract and retain top performers AND the underlying need to "train up" a generation of Millennials, Executives are looking to proven tools such as Incentive Travel programs for transferring best practives from top employees to the up-and-coming.

For the first time in modern business history, organizations are faced with the issue of not only attempting to retain 100% of top performing baby boomers and Gen X’ers for as long as possible, they must also train high potential Millennials faster than ever before. Incentive and Recognition programs 

have, likewise, a long history of providing one of the only systems available in modern business that allows organizations to:

• Quickly identify who the top performing individuals are 

• Catalog the behaviors that have made them successful 

• Reward and recognize them so that they stay longer 

• Communicate and reward the cataloged behaviors that lead to success. 

  For example, at one staffing organization’s annual incentive trip, top performers were asked to identify the one key personal attribute that had made each of them successful. These attributes were then displayed at the meeting, discussed broadly, and later compiled to determine the most common attributes. The top five attributes and values that made sales people successful where then made into mementos and sent throughout the year to both top performers and high potentials alike.

10.  Answering “Engaged In What?”

Amidst the concern regarding shrinking skilled labor pools is the hope of not only attracting and retaining high performers, but also building a fully engaged workforce. As the IRF 2014 paper “Engaged in What” lays out, two primary issues exist with the current engagement movement. 18 First, like most HR topics, engagement was born in the academic realm and translated after short measure to consultants for practice and implementation. Unlike other HR topics however, in order for consultancies to garner investment for the topics, each developed their own definitions of what “engagement” really means. Thus, there is little consensus in the market on the overall drivers and definitions of “engagement.”

Core and Non-Core Roles 

Secondly, engagement as a concept was originally meant to engage a workforce in their core job role; however, in the new economy, successful organizations need their employees to perform many non-core job roles, such as trainer, brand advocate, innovator, and change agent.  Reward and recognition programs are more flexible than standard compensation systems and have a long history of agile implementation driving non-core job roles.

Answering the “engaged in what?” question, non-cash reward and recognition programs have: • Helped create brand advocates resulting in a 35% increase in customer service 19 • Helped diminish the valley of despair to increase change adoption and a 63% increase in productivity 20 • Created better and more profitable ideas 21 Top performing organizations already understand these aspects. According to research by Aberdeen, top-performing companies in 2013 (i.e. those with the highest customer retention and year-over-year growth rates) were slightly more likely (12% respectively) to give lip service to reward and recognition, saying recognition and verbal praise were vital. 

They were also significantly more likely than all others to actually make investments in reward and recognition and were:

• 90% more likely to invest in public recognition for top performers; and 

• 95% more likely to offer peer-to-peer recognition schemes. 

• Significantly more likely to use Incentive Travel. In fact, 100% of top-performing companies used incentive travel to motivate sales teams.22

  As organizations continue to attract and retain top performers, agile non-cash programs like incentive travel will be key strategic tools.  In fact, research shows that 100% of top performing organizations use incentive travel.22

Summary

As the executive level need to engage and retain top performing associates and “train up” potential new leaders grows in the next decade, so will the need for incentive travel and motivational meetings that inspire and connect attendees. 

Barring large unforeseen political calamities, this should lead to stronger budgets and a growing market for all involved. Longer-haul flights to international destinations will continue to grow as will the need for self-defining experiences that meet the needs of multiple generations. 

Although the environment will continue to be volatile for some time, new tools and strategies for risk mitigation will emerge as will stronger partnerships and better mobile tools. 

SOURCES CITED

1. 2013 Incentive Federation: Incentive Market Sizing Study: http://www.incentivefederation.org/

2. See www.theIRF.org for the Fall 2014 Pulse Survey.

3. See www.theIRF.org for the Fall 2014 Pulse Survey.

4. See www.theIRF.org for the Fall 2014 Pulse Survey.

5. See “The Experience Economy” by Joseph B. Pine and James H. Gilmore.

6. Knowledge@Wharton “What Makes You Happy” January 2014. http://knowledge.wharton.upenn.edu/article/makeshappy-depends-old-think/

7. See www.theIRF.org for “Technology in Offsite Business Meetings and Incentive Events.”

8. Travel Weekly “Marketing Wellness” October 2013 http://www.travelweekly.com/TravelNews/Hotel-News/Marketing-well-being/

9. AccuWeather Nov 15, 2013 http://www.accuweather.com/en/weatherblogs/climatechange/steady-increase-in-climaterel/19974069

10. Herman Trend Alert, September 2014.

11. Look for the upcoming report from The IRF on the changing role of DMCs to be released in early 2015.

12. Look for the upcoming report from The IRF on “Creating Better Partnerships With Procurement“ to be released in early 2015.

13. PricewaterhouseCoopers ”17th Annual Global CEOSurvey: Fit for the future.” http://www.pwc.com/gx/en/ceo-survey/index.jhtml

14. U.S. Chamber of Commerce Foundation. The Millennial Generation Research Review. http://www.uschamberfoundation.org/millennialgeneration-research-review

15. Forbes, August 3, 2013, “Why Millennials Are Ending the 9 to 5.” http://www.forbes.com/sites/katetaylor/2013/08/23/w

hy-millennials-are-ending-the-9-to-5/

16. Barron’s, April 29 2013, “On the Rise.”  http://online.barrons.com/news/articles/SB50001424052748703889404578440972842742076#articleTabs_article%3D1

17. Bureau of Labor Statistics October 7, 2014, Job Openings and Labor Turnover: http://www.bls.gov/news.release/pdf/jolts.pdf

18. “Engaged in What: Creating Connections to Performance with Rewards, Recognition, and Roles.” Theresa Welbourne PhD, and Steven Schlachter PhD.  To be released by IRF in early 2015.

19. World at Work, Trends in Employee Recognition, June 2013.

20. World at Work, Trends in Employee Recognition, June 2013.

21. Harvard Business Review “What Madmen Got Right About Innovation.”

22. Aberdeen Group “Non Cash Incentives: Best Practices to Optimize Sales Success.”